How to Choose the Right Room Setup for Your Event

In the world of event planning, every detail counts. One of the most strategic — and often overlooked — elements is the room setup. More than a matter of aesthetics, the layout directly impacts circulation, interactions, atmosphere… and ultimately, the success of your event.

Each setup serves a specific purpose. Here's an overview of the most common configurations, along with their advantages and ideal contexts.

Theater Style

Chairs are arranged in rows, all facing forward, with no tables. This setup is ideal for content delivery.

• Best for: conferences, performances, award ceremonies

• Pros: maximum capacity, great visibility

⚠️ Things to consider: limited comfort for long sessions or note-taking

Classroom Style

Participants are seated in rows facing the front, each with a table. This allows note-taking or the use of laptops.

• Best for: trainings, workshops, seminars

• Pros: greater comfort, working posture

⚠️ Things to consider: requires more space per person

Banquet / Brunch Style

A convivial format with large round tables seating 8 to 10 guests. Encourages social interaction and a relaxed vibe.

• Best for: galas, weddings, corporate dinners

• Pros: warm atmosphere, easy conversation

⚠️ Things to consider: stage visibility may vary depending on table placement

Half-Moon Style

A modified banquet setup: chairs are only placed around the front half of each round table, leaving an open view to the stage or screen.

• Best for: trainings with meals, interactive presentations

• Pros: visual comfort, active posture

⚠️ Things to consider: lower seating capacity per table

Boardroom Style

A central large table with chairs all around — perfect for in-depth discussions in a small group.

• Best for: executive meetings, board discussions

• Pros: direct exchanges, equal participation

⚠️ Things to consider: suitable for limited numbers only

U-Shape Style

Tables form an open U facing the presentation. Participants sit around the outer edge, encouraging both interaction and focus.

• Best for: team meetings, interactive trainings

• Pros: mutual visibility, promotes discussion

⚠️ Things to consider: requires a larger room

Long Table / Sugar Shack Style

Long, parallel tables typically evoke a festive, casual spirit. A great choice for group meals.

• Best for: themed dinners, team gatherings

• Pros: warm, communal atmosphere

⚠️ Things to consider: limited stage visibility

Cocktail Style

No assigned seats here! Standing tables, often high and stool-free, encourage guests to mingle and network freely.

• Best for: receptions, product launches, networking events

• Pros: fluid movement, lively ambiance

⚠️ Things to consider: plan for rest areas during longer events

In short, the right room setup depends on your event type, content, duration, and the kind of dynamic you want to create among guests. At EvenemenCiel, every project is treated like a unique work of art, and choosing the right room setup is a key part of our personalized approach.

Need advice for your next event? Write to us at: info@evenemenCiel.ca

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